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GDPR Updates

As a valued member of the global CIBSE community, we want to make sure you only ever receive communications that are relevant to you.

On the 25 May 2018, the General Data Protection Regulation (GDPR), intended to strengthen and unify data protection for all individuals, comes into effect.

This means that you will need to manually opt-in to any future communications you wish to receive. After 25 May 2018, you will only receive marketing communications you have actively opted-in to, so make sure you don’t miss out.

What do you need to do?

You can update your communications preferencs via your Preferences page in the MyCIBSE area by logging in. Simply select the types of communications you want to receive in future and the methods by which you are happy for us to communicate with you.  

If you have any queries about the opt-in process please email websupport@cibse.org, tel +44 (0)20 8772 3647 or see the FAQs below

General Data Protection Regulation (GDPR)

The GDPR creates some new rights for individuals and strengthens some of the rights that currently exist under the DPA.

The GDPR provides the following rights for individuals:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  •  Rights in relation to automated decision making and profiling.

To see the current information about GDPR visit the ICO data protection reform website

Related Information

A new frontier for data
The probable impact of the forthcoming data protection regulations on technical products and services is beginning to emerge, says Hywel Davies
CIBSE Journal January 2018

Frequently asked Questions (FAQs)

How do I update my preferences so I still receive communications after 25 May 2018?

There are two ways to update your preferences

  1. Click the GDPR link or unsubscribe link in any marketing email you receive from CIBSE before May and this will take you straight to your own preferences page (without the need to login).  Simply tick the relevant boxes and click submit. Or
  2. Login in to your MyCIBSE website profile and navigate to the My Preference page.

Why do I need to update my preferences?

On the 25 May 2018, the General Data Protection Regulation (GDPR), intended to strengthen and unify data protection for all individuals, comes into effect. This requires you to manually opt-in to any marketing communications you wish to receive. Scroll down for more on the GDPR.

What happens if I don’t update my preferences?

After 25 May 2018, you will only receive marketing communications you have actively opted-in to plus the non-marketing communications listed below. 

If you are a CIBSE member you will only receive the following:

  • Membership renewals,
  • CIBSE Journal (posted copy only),
  • receipts for any purchases,
  • confirmation of events or training you have registered for,
  • AGM notice and other statutory communications.

If you are NOT a CIBSE member you will receive only the following:

  • Receipts for any purchases you make,
  • confirmation of events or training you have registered for.

As of 25th May, you will NOT receive any of the following that you currently receive unless you opt-in

  • CIBSE ENewsletter (keep up to date on all the latest news, knowledge and events)
  • CIBSE Journal ENewsletter and webinars (Enewsletter and webinars from the market-leading building services magazine with case studies, news analysis and legislation, technical expertise, and CPD)
  • Events, news and activities from:
    • Your region
    • Your Groups & Networks (based on your selected groups and networks)
    • Society of Digital Engineering
    • Society of Façade Engineering
    • Society of Light & Lighting
    • Society of Public Health Engineers
    • Institute of Local Exhaust Ventilation Engineers
  • National events (latest news and offers for our National events currently including the Technical Symposium, Build2Perform Live, CIBSE at Ecobuild, Annual Lecture)
  • Awards (find out more about our annual awards schemes currently including the Ken Dale Travel Bursary, Young Engineers Awards, Building Performance Awards, Green Infrastructure Design Challenge, FAÇADE, Young Lighter of the Year)
  • Membership upgrades and offers
  • Training (receive special offers and find out more about our extensive range of public, in-house and online training courses)
  • Certification
  • Jobs (official jobs board for CIBSE, helping building services engineers to find jobs and recruit appropriate staff)
  • Additional CIBSE and CIBSE Services Ltd services and products (currently including Publications, Weather Data, BIMHawk, Product Data Templates, CIBSE Directory of Member Practices, SLL Lighting Directory, Directory of CPD Course Providers, Training and Development Scheme)
  • Services, products, news, events and activities from carefully selected third parties (currently including Engineering Council, CIBSE Journal Products and services emails, Ecobuild, FM Show)

What do I do if I want to alter my preferences or I make a mistake?

You can update your preferences at any time.   If you save your preferences and change your mind, change them again and save again.   You can also sign into your MyCIBSE account and change your preferences via the My Preferences page.  Every non-marketing email you receive from CIBSE will have an unsubscribe link at the bottom.   This link can also be used to change your preferences at any time.

If I don’t reside in the EU am I affected by GDPR and the opt-in campaign?

The UK is implementing GDPR, and all organisations in the UK are required to implement the regulation.  As a data controller, the regulation covers all data CIBSE hold and includes all international contacts.  We must have an opt-in from you no matter which part of the world you live or work.

Will I continue to receive my regional emails if I don’t complete the opt-in process?

No, you will no longer receive your region communications if you don’t opt-in to the communication method Email and the communication prreference Your Region.

How can I contact you with additional questions?

You can contact us whenever you need to on +4(0) 20 8772 3647or email websupport@cibse.org