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GDPR Updates

As a valued member of the global CIBSE community, we want to make sure you only ever receive communications that are relevant to you.

On the 25 May 2018, the General Data Protection Regulation (GDPR), intended to strengthen and unify data protection for all individuals, comes into effect.  This means that you will need to manually opt-in to any future communications you wish to receive otherwise we may not be able to contact you. 

There are two ways you can update your communication preferences:

  • Login to your My Preferences page in the MyCIBSE area and select the types of communications you want to receive in future and the methods by which you are happy for us to communicate with you.  
  • Alternatively click the GDPR link or unsubscribe link in any marketing email you receive from CIBSE before 25 May and this will take you straight to your own preferences page without the need to login.  Simply tick the relevant boxes and click submit. 

If you have any queries about the opt-in process please email websupport@cibse.org, tel +44 (0)20 8772 3647 or see the FAQs below

General Data Protection Regulation (GDPR)

The GDPR creates some new rights for individuals and strengthens some of the rights that currently exist under the DPA.

The GDPR provides the following rights for individuals:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  •  Rights in relation to automated decision making and profiling.

To see the current information about GDPR visit the ICO data protection reform website

Related Information

A new frontier for data
The probable impact of the forthcoming data protection regulations on technical products and services is beginning to emerge, says Hywel Davies
CIBSE Journal January 2018

Frequently asked Questions (FAQs)

How do I update my preferences so I still receive communications after 25 May 2018?

There are two ways to update your preferences

  • The easiest way is to click the GDPR link or unsubscribe link in any marketing email you receive from CIBSE.  This will take you straight to your own preferences page (without the need to login).  Simply tick the relevant boxes and click submit. Or
  • Login in to your MyCIBSE website profile and navigate to the My Preference page.

Why do I need to update my preferences?

On the 25 May 2018, the General Data Protection Regulation (GDPR), intended to strengthen and unify data protection for all individuals, comes into effect. This requires you to manually opt-in to any marketing communications you wish to receive. 

What happens if I don’t update my preferences?

After 25 May 2018, if you haven't yet updated your preferences, CIBSE will continue to send you marketing communications using "legitimate interest".  For CIBSE members this will be the following communications.  We would, however, prefer you to opt-in so we know we are only sending you exactly what you want to receive. 

  • CIBSE Enewsletter
  • CIBSE Journal ENews and webinars
  • Your CIBSE region
  • Your CIBSE groups and networks (including Societies).
  • CIBSE National Events
  • CIBSE Awards
  • CIBSE Membership upgrades and offers
  • CIBSE Training
  • Additional CIBSE and CIBSE Services ltd products and services   Eg to corporate members promoting the Directory of Member Practices.

You will also continue to receive the non-marketing communications listed below. 

If you are a CIBSE member you will receive the following:

  • Membership renewals,
  • CIBSE Journal (posted copy only),
  • receipts for any purchases,
  • confirmation of events or training you have registered for,
  • AGM notice and other statutory communications.

If you are NOT a CIBSE member you will receive the following:

  • Receipts for any purchases you make,
  • confirmation of events or training you have registered for.

What do I do if I want to alter my preferences or I make a mistake?

You can update your preferences at any time.   If you save your preferences and change your mind, change them again and save again.   You can also sign into your MyCIBSE account and change your preferences via the My Preferences page.  Every non-marketing email you receive from CIBSE will have an unsubscribe link at the bottom.   This link can also be used to change your preferences at any time.

If I don’t reside in the EU am I affected by GDPR and the opt-in campaign?

The UK is implementing GDPR, and all organisations in the UK are required to implement the regulation.  As a data controller, the regulation covers all data CIBSE hold and includes all international contacts.  

How can I contact you with additional questions?

You can contact us whenever you need to on +4(0) 20 8772 3647or email websupport@cibse.org