Reporting to: Head of Corporate Governance/Chief Executive
Location: London/Home
To apply for this role, please send your CV and covering letter to [email protected], outlining how you feel you would be a great fit for the role.
CIBSE is one of the leading professional engineering institutions in the UK and overseas, having over 21,000 members across 95 countries. This is an exciting time to join CIBSE, a charitable organisation, which plays a critical role in a growing and changing sector, and which has developed and diversified significantly over the last few years. CIBSE is at the forefront in the drive to improve building performance and safety, health, sustainability and enable net zero carbon in the built environment.
We are fiercely proud of our heritage and history and have a justified reputation for excellence, exceptional quality and a refusal to accept second best. Our guidance and information products are seen as ‘the bibles’ of building services around the world and the CIBSE logo is recognised as a kitemark of quality.
The position of Corporate Governance Manager is a key and central one within our organisation with a variety of responsibilities and activities as well as interactions with a wide range of stakeholders both within the team, the membership and the wider community. For many, the Corporate Governance Manager will be the ‘go-to person’ within CIBSE and so we are looking for someone who can combine experience, gravitas and diplomacy with energy, excitement and a hunger to ensure the smooth running of our governance structure.
If this sounds like an opportunity for you, we look forward to hearing from you.
Rowan Crowley
Head of Corporate Governance, CIBSE
March 2024
About the role - Key Purpose:
The Corporate Governance Manager will be responsible for Governance compliance and secretariat including the operation of the Board and its sub-committees, Council and the Nominations Panel, filing of charity and company returns, and GDPR.
Key Responsibilities:
Governance:
- Oversee the operations of the Board, Trustees and Committees and ensure the effective implementation of CIBSE’s governance processes, as well as providing advice and support as necessary.
- Manage the schedules of business including training, development activity and formal meetings of the CIBSE Board (such as the Board Away-Day, CIBSE Council, and Annual General Meetings of the Institution), including agenda preparation, meeting organisation and minute taking.
- Act as the ‘internal client’ for key, specific events such as the AGM, President’s Awards Dinner.
- Oversee the operations of the Board and Committees and ensure the quality assurance and effective implementation of CIBSE’s governance processes.
- Provide professional advice and guidance in the development of policies and procedures to ensure ongoing compliance with the principles of good governance. Safeguard the integrity of our governing documents and internal policies and ensure appropriate governance and policy information is accurately published on the Group's website.
- Manage the Institution’s Nominations Panel and processes including awards and appointments. Manage the Professional Conduct Committee and support the processes for investigating complaints.
- Comply with all governance requirements including the Annual Return to the Charity Commission, Company Returns for subsidiaries and manage liaison with the Privy Council Office and Charity Commission as required.
- Co-ordinate the Institution’s compliance with GDPR and Data Protection requirements, working with the external GDPR consultant and Data Protection Officer
- Advise on corporate, legislative and compliance matters.
- Actively engage with Executive, Board and Committee Members and build/maintain strong and positive relationships.
Ideal Candidate Specification
The ideal candidate will have a forensic level of attention to detail coupled with the ability to question, challenge and improve long-standing structures, beliefs and policies with the correct level of governance and safeguarding.
They will have a natural charm and gravitas allowing them to navigate the Institution with ease and achieve credibility and authority, allowing them to work effectively with CIBSE’s many and varied stakeholders. Strong communication skills and powerful credentials in being efficient, knowledgeable and beyond well organised are essential.
The nature of the post means that the successful candidate will need a high level of confidentiality, integrity and flexibility as the specialist lead for corporate governance within the Institution. Additionally, a zealous approach to delivering within deadlines and an ability to manage their own workload and work under their own initiative.
Their communication skills and ability to articulate the governance of our organisation in a clear and deliverable way, especially in a written format, will inspire confidence. They will have a resilient personality, needed to navigate an infrastructure led by Trustees, Council and engaged, passionate volunteers and members.
Qualification / Education:
- Educated to degree level
- Relevant professional qualifications (desirable but not essential)
Experience:
- Proven experience of working in a relevant role within a charitable or membership organisation
- Experience of working in a body incorporated by Royal Charter (desirable but not essential)
- Experienced in governance and planning, preparation and timely issue and publication of agendas, reports, supporting papers and minutes for senior meetings.
Knowledge, Skills and Abilities:
- Knowledge of governance requirements relating to bodies incorporated by Royal Charter and Registered Charities
- Strong written and verbal communication
- Good working knowledge of IT systems and proficiency in Microsoft Office packages
- Ability to establish and maintain effective working relationships with other departments, senior stakeholders, current and prospective members, volunteers and committees
What We Offer You:
- £40-50k salary depending on experience
- 3% contribution to pension scheme
- 4 x salary Life Assurance
- 25 days holiday rising to 28
- The chance to be part of an evolving, changing and exciting organisation that genuinely does change the world